Engagement Admins will have access to the Activity section. This provides an overview of coaching sessions and subscriptions. From the dashboard, admins can monitor the status of coaching sessions as they progress from assigned to scheduled to completed. Coaching subscriptions can also be redeemed by assigning them to participants.
This article will cover how to:
Add Coaching Participants
If you are using 15Five to login and manage employee data, follow these steps:
Go to your 15Five login page and sign in.
Add the people you would like to receive coaching to your 15Five account by going to the Settings gear in the upper right corner.
Go to the People section in the Settings menu. Follow these steps to add new people to 15Five. You can select to add them one-by-one or with a bulk import.
Once you have added the employees you want to participate in coaching, click the Coaching Hub section in the navigation.
In the Coaching Hub, go to Settings > Bulk Employee Import. Click the button to Sync with 15Five. Follow these steps to make sure the data from 15Five is synced to your Coaching Hub.
6. Once you have synced data from 15Five, you will want to give the coaching participants access to the system. Follow these steps to grant access.
Assign Coaching Subscriptions
Now that the coaching participants are added to the Coaching Hub, you can assign them to the coaching subscriptions they should participate in. Go to Activity > Coaching and select the Subscriptions tab.
Assigning One-time Sessions
Select the session you want to assign from the Sessions table on the Subscriptions tab and click the Assign button.
If it is a 1:1 session, select the participant from the dropdown, add some notes to help the coach prepare for the session, and click the Assign button.
If it is a group session, select the participant that will be scheduling the session in the dropdown for Group Session Scheduler. Next, add the remaining participants by selecting them from the Participants dropdown. You can add participants as long as you do not exceed the maximum participant count for the session. Once all the participants have been added, add some notes to help the coach prepare for the session and click the Assign button.
Once the session has been assigned, the session will be added to the Sessions tab with an Assigned status. Participant(s) will receive an email notification letting them know they have a session to schedule.
Assigning Recurring Coaching Sessions
Select the recurring session you want to assign from the Series table on the Subscriptions tab and click the Manage button.
Click the Assign Subscription button to assign and activate the subscription.
If it is a 1:1 subscription, select the participant from the dropdown, add some notes to help the coach prepare for the upcoming sessions, and click the Assign button.
If it is a group subscription, add the participants by selecting them from the Participants dropdown. You can add participants as long as you do not exceed the maximum participant count for the session. After selecting the participants, you can then select a participant that will be scheduling the session in the dropdown for Group Session Scheduler. If a scheduler is not selected, Engagement Admins and Organization Admins with the Manage Coaching permission can schedule the session from the Manage Sessions list. Once all the participants have been added, add some notes to help the coach prepare for the upcoming sessions and click the Assign button.
Once the subscription has been assigned, the first session will be added to the Sessions tab with an Assigned status. Participant(s) will receive an email notification letting them know they have a session to schedule. Subsequent sessions will be automatically created and assigned to the designated participants based on the cadence of the subscription.
Participant Experience
Participants that have been assigned a coaching session will receive an email alerting them they have a session to schedule. For group sessions, a scheduler will be designated to coordinate a time that works best for the group.
They will be able to log in to the engagement dashboard and access the Coaching section to see the session(s) they have been assigned. Participants can then schedule a time that works best for them.
We'll send weekly follow-up reminders via email to anyone that did not schedule after the first email notification.
Editing Recurring Coaching Sessions
Follow these steps to add or remove participants from a recurring coaching series:
Go to the Series table on the Subscription tab. Click the Manage button next to the type you are wanting to edit.
Find the active subscription that you are wanting to edit and click the Edit Assignments button.
You can remove participants by clicking the X next to their name. Participants can be added to the subscription by selecting them from the dropdown. Once the changes have been made, click the Update button. This will update the participants for any new sessions that are automatically assigned. Existing sessions with an Assigned or Scheduled status will not be changed.
Scheduled Coaching Sessions
Once coaching participants have scheduled a session, the dashboard will update with a Scheduled status and the date of the session.
Participant Experience
Participants will be able to see all sessions that are assigned to them in the My Sessions section.
Completed Coaching Sessions
Once a session has been completed, the status will update on the coaching dashboard. Account Owners and full access users will also be able to see the Focus Area that was covered in the session. This is a great way to understand themes that are being covered in coaching sessions.
If participant(s) missed their scheduled session, the status will show that they Did Not Attend the session.
Participant Experience
After the session is completed, participant(s) will receive a follow-up email notifying them that their coach has left notes from their session. They can access and review the notes at any time from the coaching section in the engagement dashboard.
